Xerox® Workplace Cloud and Suite

Securely manage your printing and access — on-premise or in the cloud.

In today’s world of remote work, hybrid environments, and increased security demands, Xerox® Workplace Solutions helps you take back control of your printing and data.

Choose the hosting option that best fits your organization — on-premise or cloud-based — and benefit from a unified, modular solution that’s easy to manage.

Authentication, security, mobile printing, usage tracking — everything is centralized within a single, scalable platform.

Two flexible options are available to meet your specific needs…

The turnkey cloud solution to streamline your print management — no local infrastructure required.

• Fully hosted by Xerox — no servers to deploy, no complex setup, just simplified management.
• Universal mobile printing — print from iOS, Android, Windows, macOS, Chromebook, and more.
• Secure authentication — supports badge, PIN, mobile device, and integrated SSO.
• Comprehensive print tracking and reporting — for both in-office and remote employees (via Home Worker Print Tracker).
• Cloud-based dashboard — centralized printer fleet management made easy.

Ideal for: multi-site organizations, businesses with a distributed workforce, and companies without dedicated IT support.

Manage your fleet through the cloud and benefit from task automation and enhanced security.

Proactive Monitoring

• Automatically monitors printer meters for low toner events and alerts to maximize uptime.
• Performance dashboards to visualise data and act on it.

Xerox® Printer Security Audit Service

• Printer security configuration management and compliance.
• Policy enforcement with automatic remediating of settings.
• Management of printer password, firmware and certificates to automate IT security tasks.

*Available with Management Print Services Only

The on-premise solution for full control over your data and infrastructure.

• Installed on your own local server (on-site).
• Mobile access and secure pull printing.
• Customizable print workflows with rule enforcement — enabling cost control, access restrictions, and compliance with internal policies.
• Content security feature: real-time alerts when users attempt to print sensitive documents (e.g., Confidential, Internal Use Only, etc.).
• Detailed usage analytics to monitor costs and allocate printing by project, department, or user.

Ideal for: organizations with strict confidentiality protocols, GDPR compliance requirements, and a preference for local data ownership and control.

• Authentication via card, badge, PIN or mobile device.
• Mobile printing (via app, email, AirPrint, Mopria…).
• Secure printing: release upon user authentication.
• Cost tracking and detailed reporting.
• Multi-site / multi-user management.
• Compatible with Xerox AltaLink® / VersaLink® printers.

Whether you prefer local management or remote administration, Xerox® Workplace Solutions adapts to your organization.

Gain visibility, security, and productivity — with no compromise.

1. Connect your printers: From Xerox AltaLink® or VersaLink® devices — locally or via the cloud.
2. Deploy the solution: Install on-premise (Workplace Suite) or choose Xerox-hosted deployment (Workplace Cloud). No additional hardware required.
3. Create user profiles: Synchronize with Active Directory or configure manually.
4. Set rules and access controls: Manage user groups, define limits, and enable secure authentication via badge or mobile device.
5. Start printing: Print securely from a PC, mobile device, Chromebook, or app — with authenticated release.
6. Monitor and optimise: Track usage, reduce waste, and fine-tune policies through intuitive dashboards.